At Sanctum Foundation, we are committed to respecting the privacy and confidentiality of the information that you entrust us with. Our Privacy Policy outlines the policies and procedures regarding the collection, use and disclosure of Personal Information from users. Please review this Privacy Policy carefully. In order to guarantee privacy to the client, we maintain the client’s anonymity and work in accordance with confidentiality policies to ensure that all personal and health information received is maintained and transmitted through a highly secure environment. It is recommended that you do not use the website or the related Services if any of the terms of this Privacy Policy are not in accordance with the applicable laws of your country. When you use our Platform, you accept and agree to both the Terms and Conditions and to the Privacy Policy. By accessing and using our Platform or providing the Counselor Services, as applicable, you affirm that you have read the Terms and Conditions and the Privacy Policy and that you understand, agree to and acknowledge all the terms contained in both of them.
Sanctum Foundation, “sanctumfoundation.com”, “Company”, “Firm”, “we”, “our”, “us”, “Service Provider” or similar terminology are all in reference to Sanctum Foundation as a provider of Services for the remainder of this document.
“Client”, “user”, “you”, “your” or other similar terminology are all in reference to you, as the user of the website, and as a recipient of our Services and resources for the remainder of this document.
“Platform” or similar terminology are all in reference to any website or web links that the User can employ to access Services provided by the Company.
“Counselor”, “Therapist”, “psychologist”, “psychiatrist”, “expert”, “doctor”, “consultant”, “trainer” or similar terminology are all in reference to the Counselor.
Sanctum Foundation is a mental health service and platform that provides comprehensive medical, clinical and therapeutic care to patients. These include, but are not restricted to, support and empowerment programs for families and caregivers.
Sanctum Foundation’s offerings may include/are:
Sanctum Foundation reserves the right to add or remove Products and Services from its overall offerings without prior notification. The aforementioned shall hereinafter be referred to as “Services”.
By using the Platform, providing us your Personal Information or by making use of the features provided by the platform or by making a payment to Sanctum Foundation, you hereby provide your consent to the collection, storage, processing, disclosure and transfer of your Personal Information in accordance with the provisions of this Privacy Policy and under the data privacy laws in India.
You acknowledge that you are providing your Personal Information out of your free will, either directly to Sanctum Foundation or through a third-party. You have the option to not provide us the personal information sought to be collected. You will also have an option to withdraw your consent at any point, provided such withdrawal of consent is intimated to us in writing to info@sanctumfoundation.com.
If you do not provide us with your Personal Information or if you withdraw the consent at any point in time, we shall have the option to not fulfil the purposes for which the said Personal Information was sought and we may restrict your use of the platform.
To enable you to engage with our Services, we will use personal information about yourself – provided directly to us or to a third party – to contact or identify you, such as your name, phone number, emergency contact number, gender, occupation, personal interests, your email address, reason(s) for cancelling an appointment with a Counselor, medical history and any other information that the Counselor might require from you. We also collect information you provide from responses, assessments or the feedback you send to us. If you communicate with us by email or phone, any information provided in such communication may be collected as Personal Information.
The main reason we collect this Personal Information is to provide you a smooth, efficient and customised experience.
We may use your Personal Information to:
Your information is used by the Counselors to better assess your condition and provide you with the most suitable counselling service or digital experience. However, there may be certain occasions when Sanctum Foundation and/or Counselors use third-party tools to tailor the counselling sessions and online experience. In such cases, only minimal information as required is shared with others.
We are dedicated to maintaining the privacy and integrity of your Personal Information. If you decide at any time that you no longer wish to receive certain communications from us, you can inform us by writing to info@sanctumfoundation.com.
If your Personal Information changes, or if you need to update or correct your Personal Information or have any grievance with respect to the processing or use of your Personal Information, for any reason, you may send updates and corrections to us at info@sanctumfoundation.com and we will take all reasonable efforts to incorporate the changes within a reasonable period of time. If you provide your Personal Information to a third-party platform from which you are using our Services, Sanctum Foundation may not be able to make any changes to the same and you will have to contact the third-party platform in order to update your Personal Information.
Some Personal Information, such as your answers to online assessments cannot be updated or deleted once submitted. If you would like us to remove your records from our system, please contact us at info@sanctumfoundation.com and we will attempt to accommodate your request if we do not have any legal obligation to retain such information.
Please note that we are required to retain certain information in keeping with professional standards or by law for record maintaining purposes (including but not limited to payment history, feedback, client information, etc.), so we will continue to store this information for a pre-specified period of time as per applicable laws, even if you delete your account. There may also be residual information that will remain within our databases and other records, which, irrespective of any efforts by us to delete information, will not be removed from them.
We use “cookies” to collect information and smoothen your experience on our platform. A cookie is a small data file that we transfer to your device’s hard disk for record-keeping purposes. We use cookies for two purposes. First, we may utilise persistent cookies to save your user credentials for future logins to the Services. Second, we may utilise session ID cookies to enable certain features of the Services, to better understand how you interact with the Services and to monitor aggregate usage by users of the Services and online traffic routing on the Services. Unlike persistent cookies, session cookies are deleted from your computer when you log off from the Services and then close your browser.
We may work with third parties that place or read cookies on your browser to improve your user experience. In such cases, by using the third party services through our platform, you consent to their Privacy Policy and terms of use and agree not to hold Sanctum Foundation liable for any issues arising from such use.
You can instruct your browser, by changing its options, to stop accepting cookies or to prompt you before accepting a cookie from the websites you visit. If you do not accept cookies, however, you may not be able to use all features or functionalities of the platform.
When you visit the platform, our servers automatically record information that your browser or mobile application sends (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, device name, operating system version, configuration of the app when accessing the Platform, the webpage you were visiting before you came to our Services, pages of our platform and Services that you visit, the time spent on those pages, information you search for on our Services, access times and dates, and other statistics. We use this information to analyse trends, administer the site, track your location, gather broad demographic information for aggregate use, increase user-friendliness and tailor our Services to better suit your needs.
Sanctum Foundation maintains the confidentiality of information disclosed during personal consultation. The Counselor will take all reasonable precautions to protect confidential information obtained through or stored in any medium. Given our aim of delivering high-quality services, Sanctum Foundation requires all its Counselors to be part of a regular supervision structure where all cases are discussed.
If there is a threat to the well-being of the client themselves or to someone else (cases involving harm to self or harm to others), the Counselor will be obligated to share information with the clinical supervisor and others, including emergency contacts, and other people deemed fit and essential to maintain safety, including but not limited to family, friends and law enforcement authorities, or to comply with legal requirements.
If the Counselor receives knowledge of any criminal activity, including present or past abuse of minors, senior citizens or disabled persons, they will be obligated to share information with law enforcement authorities, and to comply with all legal requirements. In the event that you are required to seek a consultation from another mental health or medical professional, clinically significant information can be shared with the relevant professional with your consent. In the process of supervision, other Counselors may have access to information and notes as needed for clinical excellence and safety. All reasonable attempts will be made to inform you before any information is shared with a third party outside Sanctum Foundation.
Except for the reasons outlined above, the Personal Information shared on Sanctum Foundation will only be shared with others after permission has been granted by you orally or by way of email/letter/fax.
The User agrees to indemnify Sanctum Foundation for any breach in confidentiality of the User’s Personal Information. If the User accesses Sanctum Foundation through a third-party platform the User indemnifies Sanctum Foundation against any data breaches that occur due to any acts of commission or omission from the third-party platform.
Sanctum Foundation does not sell or trade your Personal Information to third parties unless we provide you with advance notice. However, this does not apply to any storage or transfer to and from server/website hosting partners and other parties who assist us in operating our platform, conducting our business, or servicing you. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property, or safety. However, visitor information that is not personally identifiable may be provided to other parties for marketing, advertising, or other uses.
We employ administrative, physical, and technical measures designed to safeguard and protect information under our control from unauthorised access, use, and disclosure. When we collect, maintain, access, use, or disclose your Personal Information, we will do so using systems and processes consistent with industry standards in information privacy and security. None of the call or video sessions are recorded. In keeping with professional standards, Counselors might be required to maintain records of both online and offline sessions.
Sanctum Foundation shall not be held responsible for use or misuse of any information pertaining to or shared by the User with relation to its Services. The User will not hold Sanctum Foundation liable for any issue related to data storage and/or security.
It is your responsibility to ensure the privacy and security of your email account and phone messages so they cannot be accessed by third-parties. Sanctum Foundation will use one or both of these channels to communicate with you regarding a range of information related to your psychological wellness. Sanctum Foundation shall not be liable for any breach in confidentiality, should your email or text messages be accessed by a third-party, with or without your consent.
The platform may contain links to other third party sites. The third party sites are not necessarily under the control of Sanctum Foundation. Please note that Sanctum Foundation is not responsible for the privacy practices of such third party sites. Sanctum Foundation encourages you to be aware when you leave the platform and to read the privacy policies of each and every third party site or mobile application that collects Personal Information. If you decide to access any of the third-party sites linked to the platform, you do this entirely at your own risk. Any links to any partner websites is the responsibility of the linking party, and Sanctum Foundation shall not be responsible for notification of any change in name or location of any information on the websites. Sanctum Foundation is not responsible for the use of any Personal Information that you voluntarily disclose through a forum or through the platform.
Our Services, and website, are not directed to persons under the age of 18 years. We do not knowingly solicit anyone under the age of 18 to participate independently in any of our Services, they must always be accompanied by a parent/guardian, or have the verified consent of a parent/guardian.
Sanctum Foundation reserves the right to change or remove any part of the Privacy Policy without notice or liability to any third party. In the event there are significant changes in the way we treat your Personal Information, or in the Privacy Policy, we may take reasonable effort, but are in no way obligated, to display a notice on the website or send you an email, so that you may review the changed terms prior to continuing to use the platform.
As always, if you object to any of the changes to our terms, and you no longer wish to use the platform, you can contact Sanctum Foundation to discontinue using our platform. Unless stated otherwise, our current Privacy Policy applies to all information that Sanctum Foundation has about you and your account. Using the Services on the websites, or accessing the websites after a notice of change has been sent to you or published on our website shall constitute your consent to the changed terms.
To address the grievances of the users, Sanctum Foundation has set up a Grievance Redressal Forum. In case you are dissatisfied with any aspect of our Services, you may contact our Grievance Redressal Officer Iffat Jivan at info@sanctumfoundation.com. We assure you a time bound solution not exceeding one month from the date of your complaint.
Jurisdictional policies of Sanctum Foundation have been drafted in accordance with Indian laws. Any and all disputes arising between the user and Sanctum Foundation with regards to this Policy, including the interpretation of the terms of this Policy shall be subject to the exclusive jurisdiction of the courts at Mumbai, India.
Registered Address: Jumbo Society, 2nd floor, Flat no 9,1st road TPS IV, Bandra West, Mumbai-400050.
E-mail: info@sanctumfoundation.com
